Course at a glance
This course is a must for secretaries and administrators contemplating working in a legal environment, whether it be in a solicitors office or in the legal department of a large firm. As well as giving an insight into legal administration the course covers in depth knowledge of each legal area which hopefully will give the learner an appetite to study law at a higher level. Many ambitious legal secretaries have gained a taste for law and have gone on to pursue a career in the law qualifying as legal executives, licensed conveyancers or solicitors.
SectionsEntry Requirements Course Content Progression
Quality Licence Scheme Level 3 Legal Administration Diploma (Legal Secretary Skills) Entry Requirements
All students must be 16 years of age and above to enter into our Level 3 Legal Administration Diploma (Legal Secretary Skills) course.
Quality Licence Scheme Level 3 Diploma courses require a minimum prior learning to GCSE standard in order that students can manage their studies and the assumed knowledge within course content.
Approximately 20 hours per unit.
Optional coursework and final examination.
Please note that you can enrol on this course at anytime.
Quality Licence Scheme
This course has been endorsed by the Quality Licence Scheme for its high-quality, non-regulated provision and training programmes. This course is not regulated by Ofqual and is not an accredited qualification. Your training provider will be able to advise you on any further recognition, for example progression routes into further and/or higher education. For further information please visit the Learner FAQs on the Quality Licence Scheme website.
Quality Licence Scheme Level 3 Legal Administration Diploma (Legal Secretary Skills) Course Content
The course consists of ten modules and each module has a tutor marked assignment as well as some activities.
The modules are;
Module 1 – Introduction to working in a legal office
This module will look at the different departments within a legal office – and take a brief look at the different types of legal work carried out such as Conveyancing; criminal and civil litigation; wills and probate and family. The module will also examine the roles and training of people within a legal environment such as solicitor, barrister, legal executives, licensed conveyancers, legal accounts staff etc.
Module 2 – The role of the legal secretary and client care
The module looks at attending client interviews, attendance at court; taking messages dealing with telephone calls and anti-money laundering procedures such as collecting identification evidence from clients. Also covered is a wholly important area client confidentiality and the requirements of the legal secretary.
Module 3 – Legal administration and systems
The virtues of different types of filing and diary systems will be considered along with Health and safety issues and requirements. Other systems such as dealing with incoming and outgoing post and document exchange systems will be examined. A very important commodity is time management which will be studied. And the structure of law firms will be examined –using a fictitious firm –so the hierarchy of firm will be examined; so will team structure within the firm and the possible structures of the firm itself – whether a limited company, limited liability partnership or partnership.
Module 4 – Office procedures of the legal profession
In legal work attention to detail and accuracy is crucial so typing and processing and proof reading letters and legal documents will be considered. In this module there is list of commonly used legal words and abbreviations included together with practice in using these.
Module 5 – Introduction to Law
The module will look at where the law comes from – sources of law- and how it is used through Acts of Parliament [Statutes] and judge made law – case law. The different types of Courts are then considered – how they work and their personnel. Particular statutes relevant to working in the legal profession such as data protection act, and equal opportunities act relevant to employment law will be considered in outline
Module 6 – Conveyancing
Looking at the first of four modules which covers working in a specific department in legal office. This module looks at the role of the legal secretary within the Conveyancing department of a fictitious legal firm. The module tracks the Conveyancing procedure from taking instructions from the client through to exchange of contracts and completion. The legal secretary will need to be familiar with all the forms involved in Conveyancing and this module explains these and how they should be completed.
Module 7 – Criminal litigation
Here we look at the work within the criminal litigation department. The procedure is tracked from the client’s arrest at the police station through to the appearance at Magistrates Court and Crown Court. Some criminal law is included in this module explaining the mental and physical elements required to commit a crime. The main emphasis of this module is the role of the legal secretary concerning the preparation of the documentation involved in a criminal case such as instructing a barrister to act in the case and typing witness statements and brief to counsel.
Module 8 – Wills and probate departments
This module visits the Wills and probate department – sometimes referred to as the private client department. The module will look how a Will is prepared and the law regarding the signing of a valid Will. The module will then look at the forms required when someone dies either leaving a Will or without a Will. The legal secretary will be required to type up these forms with great accuracy and a Grant of Probate or Letters of Administration will issue to enable the estate to be wound up.
Module 9 – Working within the family department
Concentrates on work within the Family Department. This department will deal with what happens in the family department of a firm, mainly divorce and matters relating to children’s welfare. The law relating to divorce will be explored and the legal secretary will have practice at completing a divorce petition and other associated forms.
Module 10 – Civil litigation
This final module considers work in the civil litigation department. It tracks the procedure and forms in taking a county court action and looks at the documents the legal secretary will need to prepare. There are some final quizzes and questionnaires to round off this exciting and useful course.
This Quality Licence Scheme Level 3 Legal Administration Diploma (Legal Secretary Skills) Diploma course can be used to gain entry to a Level 4 Diploma or higher.
Further information on our Level 4 Diplomas can be found here: https://www.oxfordcollege.ac/courses/accredited-level-4-diplomas/